Paper Submission

Camera-ready submission

Follow these steps to submit the final (camera-ready) version of your paper:
  1. Revise your paper: Please read reviewer comments and revise your paper to address them (if applicable), add author information and revert any changes you had made to ensure author anonymity. You must use either the Latex or the Microsoft Word template below (if you haven't already done so when preparing the original submission) as otherwise IEEE will not accept your paper for publication in IEEE Xplore. In Latex, you need to uncomment the "\avssfinalcopy" and "\thispagestyle{empty}" lines. The final version must not include line numbers (blue) and page numbers (at the bottom).

  2. Check PDF file compliance with IEEE PDF eXpress: Go to http://www.pdf-express.org and use "AVSS2013x" as the conference ID. If you have used PDF eXpress before (for another conference), login with your credentials; you will be asked to set up an account for AVSS-2013. Follow the instructions for setting up a new title. If you are a new user, please set up a new account and carefully read all the instructions. After you login, you can find information on how to prepare your source or PDF file in the menu on the left.

  3. Upload your paper's PDF file and IEEE copyright form: Upload the PDF-eXpress-approved file to AVSS-2013 submission site (Microsoft CMT).  After you login, use the "Camera-ready - Edit" icon to submit your paper and "Submit IEEE Copyright form" link to prepare and upload the copyright form.
Critical deadlines and other information:
  • The camera-ready paper must be uploaded by 12:00 midnight June 17, 2013 CET (Central European Time).

  • The camera-ready paper should be limited to 6 pages in length. However, up to 2 additional pages (maximum total length of 8 pages) are allowed for an additional charge (300 PLN, or about $100 US, per additional page). You will be able to pay this charge during registration.

  • At least one author must register for the conference at full (non-student) rate by June 17, 2013. Each full registration can cover 1 paper only. Failure to meet this deadline will result in removal of the paper from the AVSS-2013 Technical Program. Online registration is open at http://www.avss2013.org/registration.

  • Papers which are not presented at the conference will be excluded from the official proceedings and will not appear in IEEE Xplore. It is, therefore, critical that at least one author of this paper attend the conference to present the work.
Submission for review

Below are two templates for the preparation of paper submission to AVSS-2013:
Detailed style and formatting instructions can be found in either template and in avss_template.pdf. The blue numbering of text lines (the so-called ruler) must not be removed in the version for review, as it greatly facilitates the review process, but must be removed in the final version (see README files for instructions how to prepare the final version).

A complete paper, up to 6 pages long, must be submitted using one of the above templates, formatted for double-blind review, at:
A paper submission implies that, if the paper is accepted, one of the authors, or a proxy, will present the paper at the conference. Submissions not using the above templates or disclosing identity of the authors will be rejected without review. Before making a submission please review "Policies" below and then follow "Detailed Submission Instructions" at the bottom.


Double-blind review
AVSS-2013 has adopted the so-called double-blind review procedure, i.e., the identity of authors is hidden from reviewers and, of course, vice versa. Therefore, in order to identify a paper one of the authors must first register as a user on the submission website (CMT - link) and enter paper title and abstract. This will result in the allocation of a "Paper ID" that must be used instead of author names in preparation of the submission for review. Please be sure to read both the formatting instructions in the templates and policies (below) before submission. In order that your paper be considered, it must be registered and submitted on the CMT submission system by the deadline (March 18, 2013 March 18, 2013).

Papers submitted for review must remain anonymous. First, "Paper ID", as allocated by CMT website upon registration of the paper, must replace author names and affiliations. Secondly, there must be no identifiable self-references in paper content. Many authors misunderstand the concept of anonymizing for blind review. Blind review does not mean that one must remove citations to one’s own work - in fact it is often impossible to review a paper unless the previous citations are known and available. Blind review means that you do not use the words “my” or “our” when citing previous work. Also, avoid providing information that may identify the authors in the acknowledgments (e.g., co-workers and grant IDs) and in the supplemental material (e.g., titles in the movies, or attached papers). Avoid providing links to websites that identify the authors. Violation of any of these guidelines will lead to rejection without review. If a paper is accepted, the final version can (and should) include such self-references. For more detailed instructions and examples please see Section 1.6 in the templates.

Dual/Double Submissions
By submitting a manuscript to AVSS-2013, the authors guarantee that it has not been previously published or accepted for publication in substantially similar form in an archival peer-reviewed forum. Furthermore, no paper which contains significant overlap with the contributions of this paper is either under review at the moment of submission or will be submitted during the AVSS-2013 review period to any of the following: another conference, a workshop, or a journal. Note that a Technical Report (departmental, arXiv.org, etc.) that is disseminated without any form of direct peer-review is NOT considered a publication. The authors also attest that they did not submit substantially similar submissions to AVSS-2013. Violation of any of these conditions will lead to rejection.

Author's Responsibilities
If there are papers that may appear to violate any of the above conditions, it is the authors' responsibility to (1) cite these papers (preserving anonymity), (2) argue in the body of your paper why your AVSS-2013 paper is non-trivially different from these concurrent submissions, and (3) include anonymized versions of those papers in the supplemental material.

Conflict Responsibilities
It is the primary author's responsibility to ensure that all authors on their paper have registered their conflicts into CMT. Conflicts are needed to resolve assignments to both reviewers and area chairs. If a paper is found to have an undeclared conflict that causes a problem, the paper may be summarily rejected. 

Supplementary Material

Authors may optionally upload supplementary material, which may include:
  • videos to showcase results/demo of the proposed approach/system,
  • images and other results in addition to the ones in the paper,
  • anonymized related submissions to other conferences and journals, and
  • appendices or technical reports containing extended proofs and mathematical derivations that are not essential to the understanding of the submitted paper.
AVSS-2013 encourages authors to submit videos using an MP4 codec such as DivX contained in an AVI, compressed with ZIP. Also, please submit a README text file with each video specifying the exact codec used and a URL where the codec can be downloaded.

The authors should refer to the contents of the supplementary material appropriately in the paper. Note that reviewers will be encouraged to look at it, but are not obligated to do so.

  1. Paper submission and review site:
    • AVSS-2013 submission site (Microsoft CMT) (bookmark or save this URL!)
    • Please make sure that your browser has cookies and Javascript enabled.
    • Please add "cmt@microsoft.com" to your list of safe senders to shield email announcements from being blocked.
  2. CMT account:
    If you have been invited to review for AVSS-2013, an account has been automatically generated for you using the contact email as your account name (regardless of whether you agreed to review or not). You need to only request for a new password via "Reset your password". If you have agreed to review, please follow the reviewer login instructions. 
    If you have not been invited to review for AVSS-2013, you are not in the system. Please sign up as a new user. If you have generated an account and have forgotten your password, just click on "Reset your password". Instructions will be emailed to you. 
  3. Logging in the first time:
    When you log in for the first time, you will be asked to enter your conflict domain information. You will not be able to submit any paper without entering this information. We need to ensure conflict-free reviewing of all papers.
  4. Update contact information:
    At any time, you can edit your contact information (see item near the top right in the submission site). Don't forget to click the "Update" button to save the edited information. If you wish to change the contact email address, you can modify it via the "Change your Email" box.
  5. Enter subject (topic) areas for your paper:
    When you submit a paper, you will be asked to specify its associated subject areas. Please note that you indicate only one "primary" subject area and up to 3 "secondary" subject areas. Please pay extra attention when selecting your subject areas, as this information is critical in allowing us to properly assign papers to area chairs and reviewers. Caution: you cannot pick the "primary" subject area as a "secondary" subject area. For example, if you had picked "Face and Gesture" as the "primary" area, you cannot pick "Face and Gesture" as a "secondary" area.
  6. Paper Number:
    Once you have registered your paper (i.e., title/authors), you will be assigned a paper number. Insert this into the Latex or MS Word template before generating the PDF of your paper for submission. Papers submitted without a number may not be reviewed.
  7. Requirements:
    • The maximum size of the abstract is 4000 characters.
    • The paper must be in PDF format only (maximum 10MB).
    • The supplementary material can be compressed in ZIP file (maximum 10MB).
    • If your submission has co-authors, please make sure that you enter their email addresses that correspond exactly to their account names (assuming they have created accounts). This will ensure that your co-authors can see your submission when they log in. Co-authors must have their conflict domains entered as well.